MyNote: Organize Your Ideas in Minutes

MyNote Guide: From Quick Jots to Actionable Tasks

Taking notes is easy — turning them into work that actually gets done is the skill. This guide shows a concise, practical workflow using MyNote to capture quick ideas, organize them, and convert them into clear, actionable tasks you can complete.

1. Capture fast (quick jots)

• One place: Open MyNote immediately when an idea appears.
• Use short bullets: Write one idea per line to keep items atomic.
• Quick tags: Add a single-word tag (e.g., #idea, #meeting, #todo) so you can filter later.
• Voice or scribble: Use voice-to-text or quick handwriting if typing slows you down.

2. Clarify within 24 hours

• Set a daily review: Spend 5–10 minutes each day reviewing new jots.
• Refine language: Turn vague lines into clear statements (e.g., “Follow up with Sam about budget” instead of “Sam”).
• Add context: Attach a one-line context or link if the note needs recall later.

3. Decide — task, reference, or discard

• Task: If it requires action and has a next step, mark it as a task and add a due date or priority.
• Reference: If it’s information you might need, move it to a reference folder or tag with #ref.
• Discard/archive: If it’s irrelevant, archive or delete to reduce noise.

4. Break tasks into next actions

• Next-action rule: Write the very next physical action (e.g., “Email Jane draft agenda” not “Plan meeting”).
• Small steps: If an item is large, add subtasks with checkboxes under the main note.
• Estimate time: Add a time estimate (e.g., 10m, 30m) to help scheduling.

5. Organize with folders, tags, and filters

• Folders for outcomes: Create outcome-focused folders like Work, Personal, Projects.
• Tags for status: Use tags such as #next, #waiting, #someday for workflow state.
• Smart filters: Save filters for common views (Today, This Week, Waiting).

6. Schedule and sync with calendar

• Turn tasks into calendar slots: For time-bound work, create a calendar event from the task.
• Block time: Use estimates to block focused work periods in your calendar.
• Set reminders: Add reminders only for truly time-sensitive items.

7. Review weekly

• Weekly sweep: Once a week, review projects and the #someday list.
• Close loops: Move completed items to Done; update or reprioritize stuck tasks.
• Plan next week: Pull 3–5 priority tasks into your “This Week” view.

8. Tips for sustained habit

• Keep capture friction low: Home-screen widget or global shortcut speeds capture.
• Use templates: Create reusable templates for meeting notes and project briefs.
• Limit active projects: Keep 3–5 active projects to reduce context switching.
• Automate recurring items: Use recurring tasks for weekly chores or reports.

9. Example workflow (quick)

1. Capture: Jot “Budget review with Maria” via widget.
2. Clarify: Edit to “Prepare budget summary for Maria — include Q1 variance.”
3. Decide: Mark as task, tag #work #next, estimate 45m.
4. Schedule: Block 45 minutes on Wednesday and attach the budget file.
5. Execute & close: Complete task, move to Done.

10. Wrap-up

Use MyNote as both an inbox and a small workbench: capture instantly, clarify daily, decide quickly, and schedule deliberately. Over time this routine transforms scattered jots into consistent progress without extra overhead.