How Confree Can Save Time and Cut Costs — Real Examples

Confree: The Ultimate Guide to Getting Started

What Confree is

Confree is a lightweight tool/service (assumed here as a productivity/communication platform) that helps users manage online conferences, collaborative events, or workflow automation depending on your use case. For this guide I assume you’re starting with the conference/event-management version.

Quick-start checklist

1. Create an account: Sign up using your email or SSO.
2. Set up your first event: Enter title, date/time, timezone, and duration.
3. Add sessions and speakers: Create session blocks, assign speakers, and set access (public/private).
4. Customize branding: Upload logo, set colors, and add event description.
5. Configure registration: Choose ticket types, pricing, and attendee fields.
6. Test stream and tech: Run a rehearsal with host and speaker roles to check audio/video and screen sharing.
7. Publish and promote: Share event link, embed registration, and send invites/reminders.
8. Run the event: Use host controls for muting, spotlighting, and moderating chat/Q&A.
9. Post-event: Share recordings, export attendee lists, and survey feedback.

Recommended setup details

• Timezone: Set organizer timezone to avoid attendee confusion.
• Session length: 30–60 minutes for talks; 15–30 minutes for panels/Q&A.
• Speakers: Limit to 3–4 live speakers per session for smoother moderation.
• Bandwidth: Recommend 5–10 Mbps upload for presenters.
• Recordings: Enable automatic recording and a short delay for captioning/transcript processing.

Roles & permissions

• Organizer: Full control — event settings, billing, publish.
• Host/Moderator: Manage live session controls, attendee permissions, and Q&A.
• Speaker: Present content, share screen, chat.
• Attendee: View streams, ask questions, join breakout rooms (if enabled).

Common pitfalls and fixes

• Late tech checks: Schedule a 30–60 minute rehearsal for all presenters.
• Unclear instructions for attendees: Send clear joining steps and troubleshooting tips.
• Overloaded sessions: Limit speakers and enable waiting rooms or ticket caps.
• Poor audio/video: Use wired connections, external mics, and test devices beforehand.

Useful integrations

• Calendar (Google/Outlook) for invites
• Stripe/PayPal for ticketing
• Zoom/YouTube for backup streaming or recording export
• Slack/Messaging for team coordination

Basic troubleshooting

• Audio only for some users: Ask them to refresh the page and check browser permissions.
• Screen share not working: Confirm presenter uses supported browser (Chrome/Edge) and grants screen-capture permission.
• Attendee can’t register: Check ticket availability and form field validation.

Next steps (first week plan)

• Day 1: Create account and event skeleton.
• Day 2: Add sessions, speakers, and branding.
• Day 3: Configure registration and payment.
• Day 4: Run speaker rehearsal.
• Day 5–7: Promote, finalize run sheet, and prepare backups.

If you want, I can: create a run sheet template, draft email copy for invitations/reminders, or make a 1-week promotion plan.